Grants Management

Location: Bauchi Type: Full time Posted on 04-23-2012

     
Job opening ID 42
Roles and responsibilities 1.Pre- Arrival/Arrival document review: TSHIP will make available a package of relevant TSHIP documents. The consultant is encouraged to review other pertinent documents including any that may be available online. Documents will include the TSHIP Grants Manual and Strategy, TSHIP strategic plan for PY3, Grantees proposals and grant award template.
2. Arrival and briefing (date to be determined): The briefing meeting will be held in the TSHIP Central Office in Bauchi.
3.Continue document review and finalisation of grantee proposals and budgets in Bauchi state. This will require meetings with relevant technical staff in TSHIP and the grantee organizations.
4.Undertake same proposal and budget finalization for Sokoto competitive grantees in consultation with relevant technical staff and grantee organizations.
5.Develop donor approval request(s) with input from SLT and HO
6. Ensure that the approval request is sent by the COP to USAID.
7.In anticipation of the donor’s approval, start working on the grant award template for each grantee. Share with HO and SLT for input. As soon as approval is received, proceed with signing process of the award by the relevant grantee representative and HO Director of international operations.
8.Continue with the review of financial and technical reports submitted by grantees by ensuring that the Assistant grant managers are following up with the grantees and ensuring that the right activities are carried out and reported adequately.
9.With support from Assistant Grant Managers and DM&E, organise the first quarterly grantee forum (workshop) for the non competitive grantees. Document the report of this forum.
10.Organise orientation workshop for the competitive grantees in both state in readiness for full implementation.

11.Continue to ensure that systems are in place for grantees to implement effectively by ensuring that competitive grantees open dedicated bank accounts for TSHIP activities. Workings closely with the Technical point persons ensure workplans are developed.
12.Ensure that funds are made available to the grantees timely to be able to carry out their work effectively.
13.Work closely with TSHIP technical focal persons in providing support and monitoring for the grantees activities.
14.With support of M&ES, HMISS and KM&CS, organise workshop for grantees on data management and use and also ensure that the grantees adequately report on their indicators.
15.Take the lead in providing grant unit quarterly report to DM&E for inclusion into the TSHIP overall report.
16. Supervise the 2 assistant grant managers in each state and possibly the grant officers who may be recruited within the period of the consultancy.
17.Debriefing and departure (Date to be determined): this will involve TSHIP SLT. Report writing and submission (Date to be determined): The final step of the consultancy will involve preparation of the consultancy report incorporating comments and conclusions from the DM&E and DF&SS. This task is expected to be implemented before the consultant leaves the TSHIP office.
Skill set Working knowledge of office management.
•Ability to work with and manage a multi-disciplinary team.
•Extensive financial, management and personnel experience.
•Experience in cross-cultural work environments
•Excellent team-working and team-building skills
•Ability to prioritize and multitasking of varied objectives and duties.
•Ability to work independent with minimal supervision
Work experience 8 years
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